ADMINISTRATIVE SPECIALIST I
Cheltenham, MD Cheltenham, MD Full-time Full-time $19.
52 - $20.
96 an hour $19.
52 - $20.
96 an hour 3 days ago 3 days ago 3 days ago GRADE 10 LOCATION OF POSITION 11701 Crain Highway, Cheltenham, MD 20623 Main Purpose of Job The main purpose of this position is phone and email management, planning and coordinating client visits and exchange of equipment, assisting clients and other visitors as they navigate the program in-person and over the phone.
Ensuring completion and filing of client documents, and assisting with client equipment donation and distribution.
Work includes maintaining schedules of staff and clients, maintaining records of clients, and ensuring our office provides a welcoming environment for clients and visitors.
POSITION DUTIES This position is responsible for customer service, phone management, coordinating the schedule of equipment delivery and distribution, client reminder phone calls, staff and client scheduling for equipment donation and distribution, and may have responsibility for planning and implementing program promotion and marketing through events and an online media presence.
The position is also responsible for maintaining updated client intake forms and files, coordination and contact with program partners and satellite sites, inventory software management, data tracking, and maintaining records of client phone calls and interactions.
The position is also responsible for assisting with client fittings, equipment demonstrations, and training of participants and/or caregivers.
MINIMUM
Qualifications Education:
Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience:
Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1.
Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2.
Candidates may substitute U.
S.
Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS Experience with Gmail, Microsoft Word and Excel Office Coordinator or similar role experience Knowledge of basic bookkeeping principles and office management systems and procedures Working knowledge of office equipment such as fax, printer, copier, phone systems Experience with durable medical equipment distribution LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle.
Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.
You must meet the minimum qualifications to be considered.
For education obtained outside the U.
S.
, a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date.
Resumes may not be submitted in lieu of completing the employment application.
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.
You may be asked to complete a supplemental questionnaire.
The supplemental questionnaire may be used as part of the rating process.
Therefore, it is important that you provide complete and accurate information on your application.
BENEFITS Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.
The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period.
This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS The online application process is STRONGLY preferred.
If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:
Department of Budget and Management Recruitment and Examination Division 301 W.
Preston Street, Room 608 Baltimore, MD 21201 All mailed documents must include the applicant's name and the job number and must be received by the closing date.
Resumes will NOT be accepted in lieu of completing the application.
If you have any questions concerning the recruitment process for this position, please call 410-767-4850.
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.
People with disabilities and bilingual applicants are encouraged to apply.
We thank our Veterans for their service to our country and encourage them to apply.
TTY Users:
call via Maryland Relay.
Estimated Salary: $20 to $28 per hour based on qualifications.
52 - $20.
96 an hour $19.
52 - $20.
96 an hour 3 days ago 3 days ago 3 days ago GRADE 10 LOCATION OF POSITION 11701 Crain Highway, Cheltenham, MD 20623 Main Purpose of Job The main purpose of this position is phone and email management, planning and coordinating client visits and exchange of equipment, assisting clients and other visitors as they navigate the program in-person and over the phone.
Ensuring completion and filing of client documents, and assisting with client equipment donation and distribution.
Work includes maintaining schedules of staff and clients, maintaining records of clients, and ensuring our office provides a welcoming environment for clients and visitors.
POSITION DUTIES This position is responsible for customer service, phone management, coordinating the schedule of equipment delivery and distribution, client reminder phone calls, staff and client scheduling for equipment donation and distribution, and may have responsibility for planning and implementing program promotion and marketing through events and an online media presence.
The position is also responsible for maintaining updated client intake forms and files, coordination and contact with program partners and satellite sites, inventory software management, data tracking, and maintaining records of client phone calls and interactions.
The position is also responsible for assisting with client fittings, equipment demonstrations, and training of participants and/or caregivers.
MINIMUM
Qualifications Education:
Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience:
Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.
Notes:
1.
Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2.
Candidates may substitute U.
S.
Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS Experience with Gmail, Microsoft Word and Excel Office Coordinator or similar role experience Knowledge of basic bookkeeping principles and office management systems and procedures Working knowledge of office equipment such as fax, printer, copier, phone systems Experience with durable medical equipment distribution LICENSES, REGISTRATIONS AND CERTIFICATIONS Employees in this classification may be assigned duties which require the operation of a motor vehicle.
Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.
You must meet the minimum qualifications to be considered.
For education obtained outside the U.
S.
, a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date.
Resumes may not be submitted in lieu of completing the employment application.
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.
You may be asked to complete a supplemental questionnaire.
The supplemental questionnaire may be used as part of the rating process.
Therefore, it is important that you provide complete and accurate information on your application.
BENEFITS Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents.
As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled.
The State of Maryland will subsidize the remaining 75% of the cost for these benefits.
You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period.
This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS The online application process is STRONGLY preferred.
If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:
Department of Budget and Management Recruitment and Examination Division 301 W.
Preston Street, Room 608 Baltimore, MD 21201 All mailed documents must include the applicant's name and the job number and must be received by the closing date.
Resumes will NOT be accepted in lieu of completing the application.
If you have any questions concerning the recruitment process for this position, please call 410-767-4850.
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.
People with disabilities and bilingual applicants are encouraged to apply.
We thank our Veterans for their service to our country and encourage them to apply.
TTY Users:
call via Maryland Relay.
Estimated Salary: $20 to $28 per hour based on qualifications.
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